Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
6:30 P.M.
Call To Order (Chair - 6:30 p.m.)
Flag Salute (Amanda Rutherford & Riverview High Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescriptionRecognition of Englewood Mosaic Project - Principal Mark Grossenbacher
Recognition of Joanna Fox - Appointment as a State Coordinator for the Young Writers Project - Page Dettmann
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescription
N/A
Recommendation
N/A
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Minutes: None
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
Recommendation
That the Board approves the corrections to the Consent Agenda.
Minutes:No corrections
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescriptionN/A
Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty. - PASS Vote Results Motion: Caroline Zucker Second: Shirley Brown Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescriptionThat the March 15, 2011 (Monthly Work Session) and the March 15, 2011, (Regular Board Meeting) minutes be approved.
Recommendation
N/A
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescriptionN/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: 04-05-11.pdf
Attachment: 04-05-11 add1.pdf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board. They are presented for formal ratification.
Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate April 5.pdf (Confidential Item)
GENERAL ITEMS9. APPROVAL OF 2011-12 ELEMENTARY FEESDescription
In accordance with School Board Rule 5.39, fees must be approved yearly at a School Board meeting prior to the end of the school year.
Recommendation
That the elementary fees be approved as presented.
Attachment: aftercare1112.pdf10. APPROVAL OF MIDDLE SCHOOL STUDENT FEES AS PRESENTEDDescription
Based on School Board Policy 5.39, all school fees beyond those listed, must be approved by the principal and presented to the Board for approval prior to the end of the school year.
Recommendation
That the Middle School student fees be approved as presented.
Attachment: School Fees 20112012.pdf11. EIGHTH RESOLUTION TO ACQUIRE AN ELEMENTARY SCHOOL SITE IN NORTH PORTDescription
On October 5, 2010, the Board approved the First Resolution, authorizing the acquisition of numerous small parcels for a future elementary school in North Port. This Eighth Resolution approves the seventh batch of contracts for this acquisition.
Recommendation
That the School Board approve the Eighth Resolution of the School Board of Sarasota County, Florida, RE: Acquisition of Property for a Future Elementary School in North Port, Florida.
Attachment: Eighth Resolution School Board Site 4B.pdf
AGREEMENTS/CONTRACTS12. APPROVAL OF AGREEMENT FOR SERVICES BY THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA, FOR TITLE I SUPPORT AND TECHNICAL ASSISTANCEDescription
This agreement details the relationship and responsibilities between the School Board of Sarasota County and the School Board of Seminole County for support and technical assistance regarding Title I and other ESEA programs.
Recommendation
That the School Board of Sarasota County approve the agreement for services with the School Board of Seminole County for Title I support and technical assistance.
Attachment: Seminole Co SB-ECTAC 2011.pdf13. APPROVAL OF THE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE CITY OF NORTH PORT, FLORIDA, THROUGH ITS NORTH PORT FIRE RESCUE DISTRICTDescriptionWHEREAS the School Board offers to enrolled students a Health Science program; and WHEREAS, the City of North Port, Florida, through its North Port Fire Rescue District, manages a fire rescue department; and WHEREAS, the School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in actual patient-centered situations in a fire rescue department; and WHEREAS, the City of North Port, Florida, through its North Port Fire Rescue District (collectively 'Fire Rescue District'), has agreed to make its facility available to School Board for such purposes.
The term of this Agreement shall be for three years commencing January 2, 2011 and expiring January 1, 2014, unless otherwise terminated as provided herein.
RecommendationThat the Agreement between the School Board of Sarasota County, Florida, and the City of North Port, Florida, through its North Port Fire Rescue District be approved.
Attachment: NP-Affil-Fire Rescue 2011-14.pdf14. APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE JOINT MANAGEMENT ADVISORY BOARD (JMAB) FOR THE NORTH PORT PERFORMING ARTS CENTERDescription
This Memorandum of Understanding sets the terms regarding composition, terms of appointment, vacancies and chairmanship of the Joint Management Advisory Board (JMAB) for the North Port Performing Arts Center.
Recommendation
That the Memorandum of Understanding between the School Board of Sarasota County, Florida, and the Joint Management Advisory Board (JMAB) for the North Port Performing Arts Center be approved.
EXPULSIONS15. APPROVAL OF EXPULSION CASE NO. 10-267Description
The student listed in Expulsion Case No. 10-267, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On January 26, 2010, the student listed in Expulsion Case No. 10-267, violated School Board Policy 5.34(1)(g), Inappropriate Activity. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 6, 2011.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No.10-267, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year.
Attachment: EXPULSION CASE NO 10-267.pdf (Confidential Item)16. APPROVAL OF EXPULSION CASE NO. 11-321Description
The student listed in Expulsion Case No. 11-321, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On February 10, 2011, the student listed in Expulsion Case No. 11-321, violated School Board Policy 5.34(1)(d), Battery on Another student. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 15, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in expulsion Case No. 11-321, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, and the entire 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-321.pdf (Confidential Item)17. APPROVAL OF EXPULSION CASE NO. 11-241Description
The student listed in Expulsion Case No. 11-241, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On January 13, 2011, the student listed in Expulsion Case No. 11-241, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until February 1, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-241, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, until February 1 of the 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-241.pdf (Confidential Item)18. APPROVAL OF EXPULSION CASE NO. 11-345Description
On February 24, 2011, the student listed in Expulsion Case No. 11-345, violated School Board Policy 5.32(1)(k), Threat to School Board Employee. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 4, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07(a)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 11-345, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, and the entire 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-345.pdf (Confidential Item)19. APPROVAL OF EXPULSION CASE NO. 11-294DescriptionSchool Board Policy 5.34(4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program. This student is being placed in an alternative school.
Recommendation
That Expulsion Case No. 11-294, be held in abeyance per School Board Policy 5.34.
Attachment: EXPULSION CASE NO 11-294.pdf (Confidential Item)20. APPROVAL OF EXPULSION CASE NO. 11-347Description
On March 1, 2011, the student listed in Expulsion Case No. 11-347, violated School Board Policy 5.322, Prohibition Against Use, Sale or Possession of Alcohol or Drugs. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 15, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-347, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, and the entire 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-347.pdf (Confidential Item)21. APPROVAL OF EXPULSION CASE NO. 11-350Description
On February 25, 2011, the student listed in Expulsion Case No. 11-350, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until March 19, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 11-350, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, until March 19 of the 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-350.pdf (Confidential Item)22. APPROVAL OF EXPULSION CASE NO. 11-360DescriptionOn February 22, 2011, the student listed in Expulsion Case No. 11-360, violated School Board Policy 5.34(1)(d), Battery on Another Student. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until August 1, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 11-360, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, the entire 2011-2012 academic year, "until August 1 of the 2012-2013 academic year."
Attachment: EXPULSION CASE NO 11-360.pdf (Confidential Item)23. APPROVAL OF EXPULSION CASE NO. 11-046DescriptionThe student listed in Expulsion Case No. 11-046, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On September 28, 2010, the student listed in Expulsion Case No. 11-046, violated School Board Policy 5.34(1)(d), Battery on Another Student. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until October 24, 2011.
Recommendation
That in accordance with provisions of Sections 106.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-046, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, until October 24, of the 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-046.pdf (Confidential Item)24.APPROVAL OF EXPULSION CASE NO. 11-306DescriptionThe student listed in Expulsion Case No. 11-306, is in violation of an accepted Deferred Expulsion Settlement Agreement for alternative school placement. On February 11, 2011, the student listed in Expulsion Case No. 11-306, violated School Board Policy 5.34(1)(g), Repetitive Disruptive Rude, Insubordinate Behaviors/Defiance/Disobedience. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 4, 2012.
RecommendationThat in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-306, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011, academic year, the 2011 summer session, and the entire 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-306.pdf (Confidential Item)25. APPROVAL OF EXPULSION CASE NO. 11-304DescriptionThe student listed in Expulsion Case No. 11-304, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On February 2, 2011, the student listed in Expulsion Case No. 11-304, violated School Board Policy 5.34 (1)(g), Repetitive Disobedience and Open Defiance. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 6, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-304, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session and the entire 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-304.pdf (Confidential Item)26. APPROVAL OF EXPULSION CASE NO. 11-146Description
The student listed in Expulsion Case No. 11-146 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On October 22, 2010, the student listed in Expulsion Case No. 11-146 violated School Board Policy 5.32 (1)(e), Battery on School Board Employee. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 19, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-146, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session until January 19 of the 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-146.pdf (Confidential Item)27. APPROVAL OF EXPULSION CASE NO. 10-389Description
The student listed in Expulsion Case No. 10-389 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On March 23, 2010, the student listed in Expulsion Case No. 10-389, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 6, 2011.
Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-389, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year.
Attachment: EXPULSION CASE NO 10-389.pdf (Confidential Item)28. APPROVAL OF EXPULSION CASE NO. 11-095Description
The student listed in Expulsion Case No. 11-095, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On November 22, 2010, the student listed in Expulsion Case No. 11-095, violated School Board Policy 5.34 (1)(g), Failure to Comply with School Rules. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until August 23, 2011.
Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-095, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session until August 23 of the 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-095.pdf (Confidential Item)29. APPROVAL OF EXPULSION CASE NO. 11-230DescriptionThe student listed in Expulsion Case No. 11-230 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On January 3, 2011, the student listed in Expulsion Case No. 11-230, violated School Board Policy 5.34 (1)(d), Battery on Another Student. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 30, 2012.
RecommendationThat in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-230, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session and the entire 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-230.pdf (Confidential Item)
MATERIALS MANAGEMENT30. APPROVAL TO AWARD BID #11-0022 FOR INTERIOR PEST CONTROL SERVICEDescription
Bids to provide 'Interior Pest Control Service' were received from eighteen vendors on February 23, 2011. The bid of Fricke Pest Services, Inc., was the best low bid meeting the advertised specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.
Recommendation
That the bid of Fricke Pest Services, Inc., to provide 'Interior Pest Control Service' in an amount not to exceed $75,000.00, be approved for award and purchase.
Attachment: PestControlIn11-0022Rec.pdf31. APPROVAL TO AWARD BID #11-0045 FOR ART SUPPLIES - WAREHOUSEDescription
Bids to provide 'Art Supplies - Warehouse' were received from 14 vendors on March 1, 2011. The bids of AFP Industries, Inc., Art & Frame of Sarasota, Bye-Mo'r, Inc., Cutlass Enterprises, Inc., dba Bennett Pottery Supply, Highwater Clays of Florida, Inc., Pyramid School Products, Quill Corporation, S&S Worldwide, School Specialty, Smith Office & Computer Supply, and Standard Stationary Supply Company were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bids are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the operating budgets of the schools and departments.
Recommendation
That the bids of AFP Industries, Inc., Art & Frame of Sarasota, Bye-Mo'r, Inc., Cutlass Enterprises, Inc., dba Bennett Pottery Supply, Highwater Clays of Florida, Inc., Pyramid School Products, Quill Corporation, S&S Worldwide, School Specialty, Smith Office & Computer Supply, and Standard Stationary Supply Company, to provide 'Art Supplies - Warehouse' in an amount not to exceed $250,000.00, be approved for award and purchase.
Attachment: ArtSupp11-0045Rec.pdf32. APPROVAL TO AWARD BID #11-0020 FOR CABINETRY HARDWARE AND MATERIALSDescription
Bids to provide 'Cabinetry Hardware and Materials' were received from seven vendors on January 26, 2011. The bids of Dixie Plywood, Wilsonart, and Wurth Wood Group were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bids are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.
Recommendation
That the bids of Dixie Plywood, Wilsonart, and Wurth Wood Group, to provide 'Cabinetry Hardware and Materials' in an amount not to exceed $75,000.00, be approved for award and purchase.
Attachment: CabinetryMats11-0020Rec.pdf
CONSTRUCTION33. APPROVAL OF ADDENDUM TO THE CONTRACT FOR THE VENICE HIGH SCHOOL REBUILD PROJECT-PHASE 1 CHANGING THE LEGAL NAME OF W.G. MILLS, INC.Description
On November 16, 2010, the School Board of Sarasota County, Florida, and W.G. Mills, Inc., a Florida corporation, entered into a Contract Between Owner and Construction Manager Where the Basis of Payment is Cost of the Work Plus a Fee With a Negotiated Guaranteed Maximum Price (the "Agreement") for the Venice High School Rebuild Phase 1. Effective January 1, 2011, W.G. Mills Inc. merged with Gilbane Building Company, as reflected in the Articles of Merger filed with the Florida Department of State, Division of Corporations. On January 10, 2011, Gilbane Building Company filed with the Florida Department of State, Division of Corporations, an Application for Registration of Fictitious Name, registering Mills Gilbane as its fictitious name in the State of Florida. This Addendum is being entered into to memorialize the merger and name change and to have Gilbane Building Company, d/b/a Mills Gilbane, replaces the name W.G. Mills, Inc. as the Construction Manager under the Agreement.
RecommendationThat the Addendum to the Contract for Construction for the Venice High School Rebuild project - Phase 1 be approved as presented.
Attachment: BAIenc4-5-2011Addendum-WGMills_Legal_Name_Change_VHS-Rebuild_Phase1.pdf34. APPROVAL OF ADDENDUM TO THE CONTRACT FOR PRE-CONSTRUCTION SERVICES FOR THE VENICE HIGH SCHOOL REBUILD PROJECT CHANGING THE LEGAL NAME OF W.G. MILLS, INC.Description
On November 16, 2010, the School Board of Sarasota County, Florida, and W.G. Mills, Inc., a Florida corporation, entered into a Contract Between Owner and Construction Manager for Pre-Construction Services (the "Agreement") for the Venice High School Rebuild. Effective January 1, 2011, W.G. Mills, Inc. merged with Gilbane Building Company, as reflected in the Articles of Merger filed with the Florida Department of State, Division of Corporations. On January 10, 2011, Gilbane Building Company filed with the Florida Department of State, Divisions of Corporations, and Application for Registration of Fictitious Name, registering Mills Gilbane as its fictitious name in the State of Florida. This Addendum is being entered into to memorialize the merger and name change and to have Gilbane Building Company, d/b/a Mills Gilbane, replaces the name W.G. Mills, Inc. as the Construction Manager under the Agreement.
Recommendation
That the Addendum to the Contract for Pre-Construction Services for the Venice High School Rebuild project be approved as presented.
Attachment: BAIenc4-5-2011Addendum-WGMills_Legal_Name_Change_VHS_PreConst.pdf35. APPROVAL OF ADDENDUM TO THE CONTRACT FOR THE VENICE HIGH SCHOOL REBUILD PROJECT-MOBILIZATION & SITE PREPARATION PHASE CHANGING THE LEGAL NAME OF W.G. MILLS, INC.DescriptionOn November 16, 2010, the School Board of Sarasota County, Florida, and W.G. Mills, Inc., a Florida corporation, entered into a Contract Between Owner and Construction Manager Where the Basis of Payment is Cost of the Work Plus a Fee With a Negotiated Guaranteed Maximum Price (the"Agreement") for the Venice High School Rebuild - Mobilization & Site Preparation Phase. Effective January 1, 2011, W.G. Mills, Inc. merged with Gilbane Building Company, as reflected in the Articles of Merger filed with the Florida Department of State, Division of Corporations. On January 10, 2011, Gilbane Building Company filed with the Florida Department of State, Division of Corporations, an Application for Registration of Fictitious Name, registering Mills Gilbane as its fictitious name in the State of Florida. This Addendum is being entered into to memorialize the merger and name change and to have Gilbane Building Company, d/b/a Mills Gilbane, replaces the name W.G. Mills, Inc. as the Construction Manager under the Agreement.
Recommendation
That the Addendum to the Contract for Construction for the Venice High School Rebuild project - Mobilization & Site Preparation Phase be approved as presented.
Attachment: BAIenc4-5-2011Addendum_WGMills_Legal_Name_Change_VHS_Mobil_Site_Prep.pdf36. APPROVAL OF ADDENDUM TO THE CONTRACT FOR THE VENICE HIGH SCHOOL REBUILD PROJECT-SITE IMPROVEMENTS PHASE CHANGING THE LEGAL NAME OF W.G. MILLS, INC.Description
On November 16, 2010, the School Board of Sarasota County, Florida, and W.G. Mills, Inc., a Florida corporation, entered into a Contract Between Owner and Construction Manager Where the Basis of Payment is Cost of the Work Plus a Fee With a Negotiated Guaranteed Maximum Price (the "Agreement") for the Venice High School Rebuild - Site Improvements Phase. Effective January 1, 2011, W.G. Mills, Inc. merged with Gilbane Building Company, as reflected in the Articles of Merger filed with the Florida Department of State, Division of Corporations, an Application for Registration of Fictitious Name, registering Mills Gilbane as its fictitious name in the State of Florida. This Addendum is being entered into to memorialize the merger and name change and to have Gilbane Building Company, d/b/a Mills Gilbane, replaces the name W.G. Mills, Inc. as the Construction Manager under the Agreement.
RecommendationThat the Addendum to the Contract for Construction for the Venice High School Rebuild project - Site Improvements Phase be approved as presented.
Attachment: BAIenc4-5-2011Addendum_WGMills_Legal_Name_Change_VHS-Rebuild_Site_Imprvmnts.pdf37. APPROVAL OF ADDENDUM TO THE NON-EXCLUSIVE TWO YEAR CONTINUING CONTRACT BETWEEN OWNER & DESIGN/BUILDER FOR ASSIGNED DESIGN/CONSTRUCTION PROJECTS CHANGING THE LEGAL NAME OF W.G. MILLS, INC.DescriptionOn November 16, 2010, the School Board of Sarasota County, Florida, and W.G Mills, Inc., a Florida corporation, entered into a Non-Exclusive Two Year Continuing Contract Between Owner And Design/Builder For Assigned Design/Construction Projects (the "Agreement"). Effective January 1, 2011, W.G. Mills, Inc. merged with Gilbane Building Company, as reflected in the Articles of Merger filed with the Florida Department of State, Division of Corporations. On January 10, 2011, Gilbane Building Company files with the Florida Department of State, Division of Corporations, an Application for Registration of Fictitious Name, registering Mills Gilbane as its fictitious name in the State of Florida. This Addendum is being entered into to memorialize the merger and name change and to have the name Gilbane Building Company, d/b/a/ Mills Gilbane, replace the name W.G. Mills, Inc. as the Design Builder under the Agreement.
Recommendation
That the Addendum to the Non-Exclusive Two Year Continuing Contract Between Owner And Design/Builder For Assigned Design/Construction Projects be approved as presented.
Attachment: BAIenc4-5-2011Addendum-WGMills_Legal_Name_Change_Cont_Contract.pdf38. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT(S) COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR(S)Description
The substantial completion dates, original and final contract amounts are summarized on the enclosure for ease of review. All work has been completed and all required close-out documents have been received from the contractor(s). The Director of Construction Services has determined that the project(s) are complete in accordance with state statues.
Recommendation
That the cited Construction Services' project(s) be accepted as complete and the final payment to contractor(s) be approved as presented.
Attachment: BAIenc4-5-2011CSD-ProjCompl+FinalConAmt.pdf39. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)DescriptionThe Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $667,842.05 in gross contract dollars.
Included in these change orders are $26,719.60 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $25,160.00 result a net of $1,559.60 in sales tax savings.
Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc4-5-2011CSD-CO.pdf
FINANCE40. RENEWAL OF PROPERTY INSURANCE PROGRAM EFFECTIVE MAY 1, 2011 THROUGH MAY 1, 2012Description
The renewal duplicates the expiring program with a $70,000,000 insured loss limit and with the same policy terms and conditions as the expiring program. The total annual cost [premium + regulatory fees] is $2,378,184.77. This represents a premium decrease of $171,533 or 6.9% from the existing program.
Recommendation
That the property insurance renewal effective May 1, 2011 through May 1, 2012, be approved as presented.
Attachment: Property Renewal 05_01_11.pdf41. RENEWAL OF TSA CONSULTING GROUP ADMINISTRATION SERVICES AGREEMENT EFFECTIVE OCTOBER 1, 2011 THROUGH JUNE 30, 2012Description
The administration services agreement renewal with TSA Consulting Group duplicates the Internal Revenue Code 403(b) compliance services in the expiring agreement. In addition to IRC compliance, TSACG provides educational and third party administration program services. The prorated annual cost for the first plan year will be $21,375. This is a rate reduction of 7.41% from the expiring agreement.
Recommendation
That the administration services agreement renewal, effective October 1, 2011 through June 30, 2012, with TSA Consulting Group, be approved as presented.
Attachment: TSACG Renewal 10-01-2011.pdf
Attachment: TSACG Administration Services Agreement.pdf
Attachment: DCPS_RFP Award to TSACG.pdf42. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING FEBRUARY 28, 2011DescriptionThe Superintendent's Financial Statements for the month ending February 28, 2011, does not reflect any unexpected trends through eight months of the 2010-2011 fiscal year. The Food Service Fund shows a decrease in revenue of approximately 1.5% year-to-date, with local sources showing the largest dollar drop while the money the District receives through the Free and Reduced Meals Program has increased by 7% from the prior year. Expenditures in the Food Service Fund have increased over 9% from the prior year. This is most likely attributed to the increased cost of fuel over the prior year. Overall the Food Service Fund is anticipated to end the fiscal year in a positive financial position. In the Special Revenue Fund, revenue from Federal Through State sources has decreased over 8%. This is due to a reduced amount of American Recovery and Reinvestment Act (ARRA) funding being received this year.
Recommendation
That the Superintendent's Financial Statements for the month ending February 28, 2011, be approved as presented.
Attachment: February 2011.pdf
Attachment: Al's Attachment.pdf
JOB DESCRIPTIONS43. APPROVAL OF NEW ESE DISABILITIES TEACHERDescriptionThe new description includes Federal and State requirements that were not included in the generic teacher job description. This position requires specialized training, dual certification and/or endorsements. This new job description includes and explains what will be required of them as an ESE Disabilities Teachers.
Recommendation
That the School Board of Sarasota County approve the new job description for ESE Disabilities Teacher.
Attachment: jOB 354 - ESE DISAB TCHR.pdf44. APPROVAL OF NEW PROGRAM SPECIALIST(PUPIL SUPPORT) JOB DESCRIPTIONDescription
The new job description for Program Specialist (Pupil Support) is being presented for School Board approval reflecting the specialized needs and requirements for serving students with disabilities that is absent in the generic Program Specialist job description.
Recommendation
That the School Board of Sarasota County approve the new job description for Program Specialist (Pupil Support).
Attachment: Job 352 - ProgSpecPupilSupprt.pdf45. APPROVAL OF REVISED ESE LIAISON JOB DESCRIPTIONDescriptionThe revised job description for ESE Liaison is being presented for School Board approval reflecting the specialized needs and requirements for serving students with disabilities.
Recommendation
That the School Board of Sarasota County approve the revised ESE Liaison job description.
Attachment: Job 063 - ESELiaison REVISED.pdf46. APPROVAL OF REVISED ESE COMPLIANCE LIAISON JOB DESCRIPTIONDescription
The revised job description for ESE Compliance Liaison is being presented for School Board approval reflecting the specialized needs and requirements for serving students with disabilities.
Recommendation
That the School Board of Sarasota approve the revised job description for the ESE Compliance Liaison.
Attachment: Job 320 - ESEComplianceLiaison REVISED.pdf47. APPROVAL OF NEW GIFTED TEACHER JOB DESCRIPTIONDescriptionThe new description includes Federal and State requirements that were not included in the generic teacher job description. This position requires specialized training, dual certification and/or endorsements. This new job description includes and explains what will be required of them as a Gifted Teacher.
Recommendation
That the School Board of Sarasota County approve the new job description for Gifted Teacher.
Attachment: Job 353 - ESE GFTD TCHR.pdf48. APPROVAL OF REVISED ESE BEHAVIOR SPECIALIST JOB DESCRIPTIONDescription
The revised job description is being presented for School Board approval reflects requirements made by the State and Federal government for serving students with disabilities. The original job description was void of some required job functions of the ESE Behavior Specialist.
Recommendation
That the School Board of Sarasota approve the revised ESE Behavior Specialist job description.
Attachment: Job 062 - ESEBehavSpec REVISED.pdf49. APPROVAL OF REVISED TEACHER TRAINER JOB DESCRIPTIONDescription
The revised job description for Teacher Trainer is being presented for School Board approval reflecting changes in certification requirements aligned to performance responsibilities.
Recommendation
That the School Board approve the revised job description for Teacher Trainer.
Attachment: Job 270 - TchrTrainer REVISED.pdf50. APPROVAL OF REVISED JOB DESCRIPTON FOR TEACHERDescription
The generic job description for Teacher has been revised to include participation at IEP/EP and 504 meeting and requirements to implement required accommodations. The job requirements stated in the job description are now in compliance with State Board rules and federal laws.
Recommendation
That the School Board of Sarasota County approve the revised job description for Teacher.
Attachment: Job 176 - Teacher REVISED.pdf
New Business
51. APPROVAL OF CONTRACT BETWEEN CHILDREN FIRST AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescriptionChildren First will provide Head Start services at Emma E. Booker Elementary and Brentwood Elementary.
Recommendation
That the contract with Children First be approved as presented.
Attachment: Children First 1112.pdf
Motions: That the contract with Children First be approved as presented. - PASS Vote Results Motion: Carol Todd Second: Caroline Zucker Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
52. SARASOTA COUNTY SCHOOLS PURCHASE OF PHASE 3 DESKTOP AND NOTEBOOK COMPUTERS AND SERVICES FROM HEWLETT-PACKARD COMPANYDescriptionHewlett-Packard Company has provided Sarasota County Schools with a comprehensive product and services program to procure desktop and notebook computers utilizing the State of Colorado, Department of Human Services RFP #NC9100110OITS. This provides ongoing asset management, deployment logistics, warranty and repair support, and service management.
This Agreement provides the district with a turnkey leasing solution for computer replenishment that provides the best of product and services. It is based on a 5-year lease for equipment utilization, management, warranty, repair and support. Key benefits of this agreement are:
>Baseline pricing below WSCA for all computer models and accessories
>Five-year warranty and replacement cycle
>Ownership never transfers to District
>HP donates end of cycle computers to Texcellence program
>HP handles break/fix of computers thus allowing district staff to perform higher level technical services
>HP handles full-life cycle supporting (imaging, deployment, cleaning and disposal)
>Puts all schools on new equipment cycle as opposed to haphazard equipment distribution and allocation methods to date
>Eases support burden by placing district entirely on a few platform variants of one computer brand, a brand with a large portion of our inventory today
This effort is year 3 of a 5-year plan for computer refresh and deployment district-wide.
Computers removed from the schools involved in this phase and less than 6 years of age will be deployed to other District schools. All computers greater than 5 years old will be first made available to our Texcellence program prior to releasing them to a recycler for disposal. Computers less than 6 years old will be redeployed to schools planned for future phases.
Recommendation
It is recommended that the proposal from Hewlett-Packard Company be approved for award and purchase.
Attachment: HP Phase 3 Master Agreement .pdf
Attachment: HP Classroom of Future info.pdf
Motions: It is recommended that the proposal from Hewlett-Packard Company be approved for award and purchase. - PASS Vote Results Motion: Carol Todd Second: Caroline Zucker Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
53. APPROVAL TO ADVERTISE SCHOOL BOARD RULESDescriptionRevisions have been made to the following School Board Rules by Educational Management Consultant Services (EMCS). One School Board Rule is new.
School Board Rule 5.30, Student Control
School Board Rule 5.32, Zero Tolerance for School Related Crimes
School Board Rule 5.35, Granting Permission for Students to Leave the School Campus
School Board Rule 5.343, Use of Time Out, Seclusion and Physical Intervention for Students with Disabilities
School Board Rule 5.90, Foreign Exchange Students (NEW)
School Board Rule 6.65, Nursing Mothers (NEW)
School Board Rule 7.38, Facsimile Signature
RecommendationThat the School Board of Sarasota County authorize the advertisement of School Board Rules: 5.30, Student Control; 5.32, Zero Tolerance for School Related Crimes; 5.35, Granting Permission for Students to Leave the School Campus; 5.343, Use of Time Out, Seclusion and Physical Intervention for Students with Disabilities; 5.90, Foreign Exchange Students; 6.65, Nursing Mothers; and 7.38, Facsimile Signature.
Attachment: Policy 5.30.pdf
Attachment: Policy 5.32.pdf
Attachment: Policy 5.35.pdf
Attachment: Policy 5.343.pdf
Attachment: Policy 6.65.pdf
Attachment: Policy 7.38.pdf
Attachment: Policy 5.90.pdf
Motions: That the School Board of Sarasota County authorize the advertisement of School Board Rules: 5.30, Student Control; 5.32, Zero Tolerance for School Related Crimes; 5.35, Granting Permission for Students to Leave the School Campus; 5.343, Use of Time Out, Seclusion and Physical Intervention for Students with Disabilities; 5.90, Foreign Exchange Students; 6.65, Nursing Mothers; and 7.38, Facsimile Signature. - PASS Vote Results Motion: Shirley Brown Second: Jane Goodwin Shirley Brown - Aye Caroline Zucker - Aye Frank Kovach - Aye Jane Goodwin - Aye Carol Todd - Aye
Announcements/Comments
54. ANNOUNCEMENTS/COMMENTSDescription
N/A
Recommendation
N/A
Minutes:
Adjournment
55. ADJOURNMENTDescription
N/A
Recommendation
N/A
Minutes:The Chair adjourned the regular Board meeting at 7:56 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on April 15, 2011, and approved at the regular Board meeting on April 19, 2011.
